How much does catering cost per head in the UK?

Self-catered buffets cost £5-£12 per head. Catered buffets run £15-£30. Sit-down meals from caterers cost £25-£60 per head. Canapes are £8-£20 per person for 6-10 pieces. Drinks add £10-£25 per head depending on whether you include alcohol.

How do I reduce catering costs?

Self-cater with batch-cooked dishes. Choose a buffet over a sit-down meal. Limit the bar to beer, wine, and one cocktail. Buy drinks wholesale. Ask guests to bring a bottle. Serve fewer courses. Choose seasonal ingredients and avoid premium items.

Do I need to hire catering staff?

For a sit-down meal with 40+ guests, you will need waiting staff (typically £12-£18 per hour each). Buffets need fewer staff. Self-catered events can manage without hired staff for under 30 guests if friends help. Allow 1 waiter per 20-25 guests for a buffet, 1 per 10-12 for table service.

What percentage of my budget should go on catering?

Food and drink typically account for 35-45% of a total party budget. For weddings, it can be 40-50%. If your venue includes catering, this combined cost (venue + food) might be 60-70% of total spend.

PartyCalcs

Catering Budget Calculator — Food & Drink Costs

Budget for food and drink costs per head for any party or event.

Number of Guests

Service Type

Food Cost per Head

Drinks Cost per Head

Staff / Waiting Costs

Equipment Hire

Catering Budget

How We Calculate This

This calculator estimates total catering costs from per-head food and drink rates plus fixed costs.

Formula

Food total = food cost per head x guests
Drinks total = drinks cost per head x guests
Total catering = food + drinks + staff + equipment
Cost per head = total catering / guests

Frequently Asked Questions

Related Calculators

Party Budget Calculator

Create a complete party budget covering food, drinks, venue, decorations and entertainment. Track spending across all categories. Free online calculator.

Per Guest Cost Calculator

Calculate the total cost per guest for your party including food, drinks, venue and extras. Plan your event budget with ease. Free calculator, no signup.

DJ vs Band Calculator

Compare the costs of hiring a DJ versus a live band for your party or wedding, including equipment, duration and extras. Free online calculator.

Venue Cost Calculator

Estimate and compare venue hire costs for your party or event, including room hire, catering packages and hidden extras. Free online calculator.

Decoration Budget Calculator

Plan your party decoration budget across balloons, flowers, table settings and themed items. Stay on track with your spending. Free online calculator.

Last updated: February 2026

All calculations are estimates. Adjust quantities based on your guests and event type.